Privacy Policy

1. Introduction

ReceiptVaultAI ("we", "our", or "the service") is committed to protecting your privacy. This policy describes what data we collect, how we use it, and how we keep it secure when you use our receipt scanning and archiving service.

2. Data we collect

• Account data: Email address and password (hashed) when you sign up or sign in.
• Profile data: Display name and profile photo if you choose to set them.
• Receipt data: Receipt images you upload and the extracted or edited data (amount, vendor, date, category) associated with them.
• Usage data: We may collect basic usage information (e.g. feature usage) to improve the service. We do not sell this data.

3. How we use your data

We use your data to provide and operate ReceiptVaultAI: to authenticate you, store and process your receipts, run AI extraction on receipt images you upload, and display your vault and categories. Receipt images are sent to our extraction API (which uses Google Gemini) solely for the purpose of extracting text and structured data; we do not use them for training models or other purposes beyond providing the extraction result to you.

4. Data storage and security

Your account and receipt data are stored using our hosted authentication, Postgres database, and private object storage. Data is stored in secure, access-controlled environments. We use industry-standard practices to protect your data and do not share it with third parties except as needed to operate the service (e.g. cloud infrastructure and the AI provider for extraction).

5. Your rights

You can access, update, or delete your account and data through the app. If you delete your account, we will remove your personal data and receipt data in line with our retention policy. You may also request a copy of your data or ask us to correct or delete it by contacting us.

6. Cookies and similar tech

We use strictly necessary session and authentication cookies to keep you signed in and to operate the service. These are required for core functionality and are not subject to opt-in consent in most regions, but we explain them here for transparency.

Optional analytics or measurement cookies are off by default. We only enable them if you opt in through the cookie banner or "Cookie preferences" link. We do not use third-party advertising cookies.

Your choices are stored in your browser (for example via localStorage) so we can remember them. You can change your choices anytime using "Cookie preferences" on the site.

7. US state privacy rights

Residents of certain US states (including California) may have rights to know what personal information we collect, to request deletion or correction, and to opt out of the "sale" or "sharing" of personal information for cross-context behavioral advertising. We do not sell your personal information. You can record an opt-out preference with us using "Do Not Sell or Share My Personal Information" in the cookie banner if you wish.

8. Changes

We may update this privacy policy from time to time. We will post the updated policy on this page and update the "Last updated" date. Continued use of the service after changes constitutes acceptance.

9. Contact

For privacy-related questions or requests, please contact us through the channels provided in the app or on our website.